Call for Vendors
Douglas County Master Gardeners
Plant & Garden Expo
Exhibit Hall, Douglas County Fairgrounds, Roseburg, Oregon
Saturday, May 4, 2024
9:00 AM - 4:00 PM
Since 1987, garden enthusiasts have eagerly awaited the Douglas County Master Gardeners’ annual plant sale. Attendance has been over 1,750 buyers in recent years. There were over 15,000 plants for sale, and hundreds of garden-related products. If gardeners are your market, you should be here!
We invite you to join us. We are looking for:
Nurseries and suppliers of garden equipment and tools
Vendors of plant, garden and outdoor-living products
Providers of relevant services (garden design, construction, maintenance, etc.)
Artists who create art or crafts related to the garden or from the garden or about the garden
Vendors of packaged food items and CSA services
Registered 501(c)(3) nonprofit organizations wanting to reach this environmentally-focused audience
By involving vendors and exhibitors such as yourself, who appeal to gardeners, the Plant & Garden Expo has become the largest garden-only show between Medford and Salem. The home garden market is exploding!
Vendor booth space for the 2023 Expo sold out by the middle of February this year. Join the vendor waitlist now, with no obligation, to help ensure your spot for the 2024 Expo. New vendors will be contacted immediately to ensure your products or services meet our criteria. Vendors on the waitlist will be contacted by January 5, 2024 to submit their application and pay the on-line Square invoice for booth space. Booth reservations are not guaranteed until payment has been received.
Pay by February 15, 2024 to receive the Early Bird 20% discount on booth space rental. The deadline to apply for the 2024 Expo is April 1, 2024, if there is still space available at that point.
The cost of a 10' x 10' booth space is $70. Pay by February 15, 2024 to receive the Early Bird 20% discount, just $56 per booth.
Master Gardeners receive a 10% discount on booth space rental. The cost is $63, or $50.40 if paid by February 15, 2024.
Registered 501(c)(3) nonprofit organizations receive a 50% discount for the first booth. The cost is $35, or $28 if paid by February 15, 2024. Additional booths are available at the regular vendor rate.
Tables ($10), dressed tables ($25), chairs ($3) and access to electricity ($5) are available for rent, if needed.
The Raffle at the Expo is an important fundraiser for the Master Gardener program. We rely on donations from vendors of their products or services for the raffle. We provide documentation of your tax-deductible donation for your records.
No refunds for cancellation after April 1, 2024. Processing and transaction fees from the Square on-line payment system are deducted from the refund.
Vendor liability insurance is not required, unless you are selling packaged food.
Review the Vendor Setup information to prepare for the Expo. Booth assignments will be posted by April 5, 2024. Vendor setup is Friday, May 3, 2024 from 10:00 AM to 6:00 PM, and Saturday, May 4, 2024, from 7:00 - 8:30 AM.
Questions? Contact email@example.com or 541.817.4983.