2024 Vendors

Douglas County Master Gardeners
Plant & Garden Expo

Exhibit Hall, Douglas County Fairgrounds, Roseburg, Oregon

Saturday, May 4, 2024

9:00 AM - 4:00 PM

Vendor setup is Friday, May 3, 2024 from 10:00 AM to 6:00 PM, and Saturday, May 4, 2024 from 7:00 to 8:30 AM.  Let us know if you will not be there on Friday for setup.  There is very limited time for booth setup on Saturday morning.

Vendor tear-down is from 4:00 to 6:00 PM on Saturday, May 4, 2024.  Do not begin tear-down before 4:00 PM.

In order to keep booth prices as low as  possible, there are no curtains to separate the booths.  A marked floor serves as a boundary.  You may create your own boundaries within your booth if you feel it is necessary.  There are some structural columns in the Exhibit Hall (in orange on the map below), which may infringe upon the display area.  Contact us if  you have any limitations.  Please note that we must strictly enforce the boundaries of the booths, due to fire  code regulations.  If you signed up for access to electricity, bring a 25' extension cord.

All decorations must be free standing. No helium balloons are allowed. Provide your own backboards, poles, stanchions, etc. No stapling, taping, push pins, nails or any other type of fastener may be attached to the walls for decorations, signs, posters, banners, etc.

Vendors selling plants must label each plant with at least its common name.

Check in with the Vendor Coordinator at Booth 25 when you arrive for setup.  This is directly in front of you as you enter the building.  Make sure to pick up your vendor badges.  Please return your badge at the end of the day.

Wi-Fi is available in the building.  Ask for the Wi-Fi password when you check in.

Parking and unloading/loading space is very limited.   Please be sensitive to the needs of other vendors.  As soon as you have unloaded your vehicle, move it to the Douglas County Museum's parking lot across the street from the Fairgrounds.  Park in the Museum's parking lot on Saturday.

The Raffle at the Expo is an important fundraiser for the Master Gardener program.  We rely on donations to the Raffle from vendors:  a sampling of your products for sale, a gift certificate for the services you are promoting, or a quality plant- or garden-related item.  A Raffle representative will contact you during booth setup to receive your donation and provide you with a letter documenting your tax-deductible donation.

Great news!  There will be food trucks on Saturday to help sustain us.  Vendors can pick up complimentary coffee, tea and water from the Master Gardeners' break room on Friday and Saturday.  Be prepared to show your vendor badge to enter that area.

As vendors, you are invited to shop the Master Gardeners' plant sale before the Expo opens to the public, from 8:30 to 9:00 AM on Saturday.  Store your purchases in the Final Pickup Area for pickup at 4:00 PM.

The cardboard boxes at the entry to the Master Gardeners' plant sale are for the plant sale only.  Please do not take any.

Encourage your customers to use the Final Pickup Area to store their purchases, so they can continue shopping.

Questions?  Contact dcmgexpo@gmail.com or 541.817.4983.