Vendor Setup

Douglas County Master Gardeners
Plant & Garden Expo

Exhibit Hall, Douglas County Fairgrounds, Roseburg, Oregon

Saturday, May 4, 2024

9:00 AM - 4:00 PM

Vendor setup is Friday, May 4, 2024 from 10:00 AM to 6:00 PM, and Saturday, May 5, 2024 from 7:00 to 8:30 AM.

Let us know if you will not be there on Friday for setup.  There is limited time for booth setup on Satuday morning.

Vendor tear-down is from 4:00 to 6:00 PM on Saturday, May 5, 2024.  Do not begin tear-down before 4:00 PM.

Booth assignments will be posted here by April 5, 2024.

In  order  to  keep  booth  prices  as  low  as  possible,  there  are  no  curtains  to separate the booths.    A marked  floor  serves  as  a  boundary.  You  may  create  your  own  boundaries  within  your  booth  if  you  feel  it  is  necessary.  There are some structural posts in the exhibit hall, which may infringe upon the display area – contact us if  you have any limitations.  Please note that we must strictly enforce the boundaries of the booths, due to fire  code regulationsIf you signed up for access to electricity, bring a 25' extension cord.

All decorations must be free standing. No helium balloons are allowed. Provide your own backboards, poles, stanchions, etc. No stapling, taping, push pins, nails or any other type of fastener may be attached to the walls for decorations, signs, posters, banners, etc.

Check in with the Vendor Coordinator at booth 25 when you arrive for setup.

Wi-Fi is available in the building.  Ask for the Wi-Fi password when you check in.

Parking and unloading/loading space is very limited.   Please be sensitive to the needs of other vendors.  As soon as you have unloaded your vehicle, move it to the Douglas County Museum's parking lot across the street from the Fairgrounds.  Park in the Museum's parking lot on Saturday.

The Raffle at the Expo is an important fundraiser for the Master Gardener program.  We rely on donations from vendors of their products or services for the raffle.  A Raffle representative will contact you during booth setup to receive your donation and provide you with a letter documenting your tax-deductible donation.

Vendors can pick up complimentary coffee and tea from the Master Gardeners' break room on Friday and Saturday.  Food is for sale on Saturday at the Umpqua Gem & Mineral Show in the building next door.

Vendors are welcome to shop the Master Gardeners' plant sale from 8:30 to 9:00 AM on Saturday, before the Expo opens to the public.

Please encourage your customers to use the Final Pickup Area to store their purchases, so they can continue shopping.